Position Overview

Provide contract review and complete administrative support for cost estimating/engineering department.

Key performance areas

  1. Ability to understand contractual language, identify risks & communicate
  2. Establish effective communication with vendors, subcontractors & internal customers

Essential Functions

The following list of functions for this position is not a limitedly defined list. Additional tasks may be required on the job that are not listed below. The list below serves as a guide for the essential functions that are expected from this position by Gable.

  • Review project and contract documents for project submittal requirements and project proposal processes.
  • Occasionally help to obtain sub contract quotes / minority participation from vendors based on information and direction from manager.
  • Follow up within the department and with Sales / PM on pending tasks or information.
  • Work in initiatives like updating reference information, vendor information, pre-qualification information etc.
  • Daily update of Project Estimation Log – logging new requests in, sending out the Log Report each day to the target audience.
  • Maintain proper filing for regular estimates.
  • Create incoming new project estimates folder & save required project documents, organize.
  • Update vendor information and maintain / update sub contract filing system.
  • Prepare various reports for smooth functioning of the department, organize internal project review meetings with project due date, submittal time and requirements.
  • Review project submittal requirements, contractual requirements in detail & fill out Project Summary Template in detail.
  • Effectively and proactively manage electronic storage – on the Estimate Drive, back up on CDs on a quarterly basis, etc.
  • Handle administrative tasks as assigned.
  • Work closely with Manager of Cost Engineering, Cost Engineers & Executive Management to prepare customer project submissions.
  • Reviewing project contract documents by highlighting customer contract project language that needs to be reviewed/analyzed before contract execution.
  • Work closely with bonding company to secure project bid bond, maintain active/issued bonds.
  • Review new project sales leads submitted from Sales Department in detail, discuss findings with Manager & Executive Management, helping to determine whether to bid the project or not.
  • Reviewing and coordinating project hand off meetings between Sales and PM departments
  • Provide projected forecasting report for Operations department.

 

Interested? Apply below.